PRSA Oregon FAQ

  1. Who is a PRSA Oregon Chapter member?

Anyone who had active, paid dues to PRSA national and to the local chapters of Portland Metro, Greater Oregon or Oregon Capital rolled over to become the “PRSA Oregon (Eugene, Ore.)” member as of Jan. 1, 2017.  

  1. If I am a PRSA national member, am I also a PRSA Oregon member?  

No, not automatically. National membership is a separate dues payment from chapter membership. You’ll need to sign up for the PRSA Oregon (Eugene, OR) Chapter, if you weren’t already a member of a chapter that rolled into PRSA Oregon.  

  1. How do I become a PRSA Oregon member?

Go to https://apps.prsa.org/JoinUs/ to start your application. On the fourth step, under subscriptions, you’ll sign up for the PRSA Oregon (Eugene, OR) Chapter. Annual dues are $50. Your year will start and end on your sign-up date. So, everybody’s chapter annual dues renew at different times.

  1. How much are annual membership dues?

PRSA National dues vary from $60 for recent graduates and PRSSA members, who are associate members, up to about $260 for individual members. Employer and group rates vary and may have discounts applied.

As of Jan. 1, 2017, PRSA Oregon dues are $50 for renewal. Some PRSA Oregon members may still be in a dues cycle with their former local chapter and at a different fee rate. For instance, PRSA Portland Metro Chapter fees were $45 until Dec. 31, 2016. So, if a member with 10 years of PR experience renewed on Dec. 15, 2016, for national and local dues, their total dues would have been $315 through Dec. 15, 2017, paid quarterly or in full on the original date of renewal (Dec. 15, 2016).

  1. Who do I contact with questions?

Depends on your question!

Please contact the national member services team directly at (212) 460-1400 or memberservices@prsa.org for general questions about PRSA. Or, you may email PRSA Oregon at membership@prsaoregon.org for any questions about dues, membership renewal, benefits, or if you’re having technical issues signing up on the national website.

If you have general questions about PRSA Oregon or our activities, please email info@prsaoregon.org. This email address can also be used to reach  the right contact for anything from sponsorships to APR accreditation prep courses.

If you have questions about event registration, or are having technical difficulties signing up using EventBrite or PayPal, please email register@prsaoregon.org.

  1. What are my PRSA Oregon membership benefits? How are they different from the benefits from my former chapter (e.g.: PRSA Portland Metro, Greater Oregon, Oregon Capital)?

By combining the forces of three local chapters, PRSA Oregon is able to better leverage its collective resources and offer members the benefits they’ve had in the past and many new benefits, including a whole lot more programming and a much broader professional network across Oregon and Southwest Washington.

PRSA Oregon benefits include:

  • Exposure to local colleagues and an opportunity to network and become better known in your local community.
  • Member rate on local networking and training events, conferences and other signature events.
  • Member rate for events hosted by other professional association partners, AMA PDX and PHRMA.
  • Biweekly newsletter with regional news, job alerts on business and career opportunities and original blog posts by area communications leaders and writers.
  • Access to assigned mentors and buddies, a career guide and service opportunities to build leadership, management, and technical skills and develop professionally.
  • Free APR course with one of the highest rates of accreditation completion in the country.
  • Industry awards for notable communications work and service to the industry.
  • Valuable industry connections to the combined networks of 300-plus members locally.
  1. How many local chapters are there in the national association?

PRSA has more than 100 local groups, known as chapters. PRSA chapters are based on geography and are located in all 50 states, with some states having multiple chapters. Find other chapters here.

  1. What are my PRSA national benefits?

PRSA national benefits include:

  • Free and discounted instant access to more than 70 live and on-demand PRSA webinars, which provide hundreds of leadership, writing, strategic planning and technical training opportunities.
  • Members rate on summits, bootcamps, events and conferences around the country, along with the annual association-wide international conference.  
  • Discount programs for a wide variety of goods and services, including printing and office supplies.
  • PR Case Studies featuring winners of Silver and Bronze Anvil awards that detail the best work in the public relations field today.
  • News and intelligence via the Public Relations Tactics newspaper and The Public Relations Strategist magazine, PRSA blogs and podcasts, along with email digests delivered to your inbox daily.
  • MyPRSA members-only platform with free articles and case studies, networking tools, forums, the Jobcenter website and the PRSA Member Directory.
  • Network with 21,000 members worldwide representing nearly every practice area from sports and entertainment to government and investor relations. Specific peer groups are also available through the national Professional Interest Section communities.
  1. When was PRSA Oregon founded?

The three local chapters in Oregon and Southwest Washington merged together to form PRSA Oregon as of Jan. 1, 2017. The former local chapters have a combined history of about 100 years of serving communications and public relations professionals. For instance, the Portland Metro Chapter, also known as PRSA PDX, was formed as the Columbia River Chapter in 1960 and has remained a continuously active chapter for 56 years (though it changed names over the years) with about 240 members as of 2016.

  1. How was PRSA Oregon founded?

In 2016, a Statewide Governance Committee was formed to formally evaluate the opportunities in combining local chapters around Oregon and Southwest Washington after years of related conversations among Oregon’s chapter leaders. The team, comprised of members from the three active chapters, including APRs and members of the College of Fellows. The committee led a rigorous process of gathering insights from members through a lengthy survey, including 100-plus respondents. Throughout 2016, the process of merging was expedited and required a rewriting of chapter bylaws, which were voted on by a majority of combined chapter members and approved by the vast majority of those who voted.

Thus, the impending combination of the three local chapters was announced in fall, 2016, at the Portland Metro Chapter’s annual membership meeting and the chapter officially started doing business as PRSA Oregon on Jan. 1, 2017.  (Note: For legal purposes, the national association is currently classifying us as the PRSA Greater Oregon Chapter during the transition.)

A Nominating Committee was formed to identify and recruit chapter leadership for the new PRSA Oregon Chapter, led by the Portland Metro Chapter’s President-Elect for 2017, Colby Reade, APR. The committee led a rigorous process of meeting with 50-plus stakeholders to generate a statewide representative slate of leadership candidates that were nominated and elected in November 2016. The elected board of 12 officers and directors (plus two additional assembly delegates) started work in December 2016.

In January 2017, a 12-member Transition Steering Committee was appointed to oversee the transition, led by 2018 PRSA Oregon President-Elect Julie Williams, and includes:

  • Those with direct oversight of transition-related activities: a treasurer who oversees chapter finances and accounting; a secretary who handles operations, including policies and procedures; a communications director who is in charge of rebranding and communications channels; a web strategist, who is guiding the new website; and, a membership director who leads member outreach including the Becoming PRSA Oregon listening tour that will seek input from members this spring and summer.
  • Those with institutional knowledge and a stake in our future work: a representative of the former Statewide Governance Committee (and 2017 assembly delegate), all three chapters’ Immediate Past-Presidents, as well as the Student Affairs Director and PRSSA president at the University of Oregon.

Ensuring a smooth transition is a priority for the board, but we’re realistic that some unexpected stuff will likely come up. We appreciate everyone’s patience as we get organized throughout 2017.

  1. Who runs PRSA Oregon?

PRSA Oregon is an all-volunteer run nonprofit organization. Colby Reader, APR, is president and a national assembly delegate, who oversees a 14-member board of directors, including the three immediate past-presidents from the Portland Metro, Oregon Capital and Greater Oregon chapters as officers. The board includes three other officers: president-elect (and national assembly delegate), treasurer, and secretary as well as two additional national assembly delegates. There are six directors of PRSA Oregon programs: communications, events, membership, service, sponsorship and student affairs.

  1. How can I get involved?

There are many ways to get involved as an active local chapter member including attending events, reading and commenting on our blog, following and commenting on our Facebook page, Twitter or Instagram accounts, joining our Linkedin group, participating on an Accreditation Readiness Review panel, if you have an APR, and volunteering on a committee or for a one-time need.

  1. How can I serve?

We have many committees that need additional members doing various work from hosting events to interacting with students and new professionals. This is the best way to network in our community and learn about the chapter, while gaining tactical and leadership skills. We are also always in need of helping hands to pitch in as a registration table host at an event or other short one-to-three-hour tasks that do not require an ongoing commitment. Contact volunteer@prsaoregon.org to inquire about service opportunities and benefits.

  1. When will chapter events happen near me?

In 2017, we’re conducting a listening tour to make sure that we have at least two events in our Eugene and Salem communities. These events are currently planned for April and June. The Communicators Conference on May 8 is an all-day conference in Portland packed with professional development and networking opportunities.In October, the Spotlight Awards Ceremony will be hosted in Portland. For more information about events near you, contact events@prsaoregon.org.

  1. What chapter events happen each year?

Currently, we have three signature events each year – an all-day conference, an awards ceremony and our annual chapter membership meeting. Each month, there is usually a networking event and another event focused on professional development, such as our Meet the Media series or panels on specific industry topics. We also host an accreditation in public relations preparation course each year. Upcoming events are featured on the chapter’s website, prsaoregon.org.

  1. Is it okay to organize an event near me?

We’re eager to ensure that there are local events that are accessible to everyone in Oregon and Southwest Washington. For now, we encourage PRSA Oregon members to grab coffee together or gather casually as a group. To organize an official chapter event, please contact the events team at events@prsaoregon.org. During 2017, we’re conducting a listening tour to make sure that we have at least two events in our Eugene and Salem communities (currently planned for April and June) so we can learn about members’ needs, especially regarding events. If you would like us to consider a tour stop in your community, please contact listening@prsaoregon.org and we’ll see if we can make it happen this year!

Introducing the nominees for the 2017 PRSA Oregon board of directors

2017 will be a landmark year for PRSA in the state of Oregon as our three chapters merge to form PRSA Oregon. In accordance with chapter bylaws and after working closely with national and the membership of all three chapters (Oregon Capital, Greater Oregon and PRSA PDX), the 2016 nominating committee has assembled an outstanding slate of candidates to lead PRSA Oregon in the coming year.

Members of all three chapters will receive a separate, electronic ballot to cast their vote on the 2017 slate, but we wanted to provide a preview of this year’s candidates.

President,
Chief Executive Officer

President-Elect

Colby-Reade

Colby Reade, APR (bio)

JulieWilliams_022413

ulie Williams, APR (bio)

 

Immediate Past President

MarkMohamm_Web

Mark Mohammadpour, APR (bio)

jill_20peters_mar_202015

Jill Peters, APR (bio)

loralyn

Loralyn Spiro, APR (bio)

 

Treasurer and Chief
Financial Officer

Secretary and Chief
Operations Officer

Dave Thompson

Dave Thompson, APR (bio)

Tracey Lam

Tracey Lam, APR (bio)

 

Leadership Assembly Delegates

dds

Dianne Danowski Smith, APR, Fellow PRSA (bio)

johnmitchell_134a

John Mitchell, APR, Fellow PRSA (bio)

Colby-Reade

Colby Reade, APR (bio)

JulieWilliams_022413

Julie Williams, APR (bio)

 

Directors-at-Large

beverly-brooks

Beverly Brooks (bio)
Communications

megan-h-donaldson

Megan Donaldson (bio)
Student Affairs

taylor-long3

Taylor Long (bio)
Service

olivia-mackenzie

Olivia MacKenzie (bio)
Events

amy-ruddy

Amy Ruddy (bio)
Sponsorship

siobhan-taylor

Siobhan Taylor (bio)
Membership

Chapter bylaws for approval by PRSA’s Oregon members

Note from the Statewide Governance Committee (SGC): Polls open Tuesday, August 23 and close at 12:30 p.m. Friday, September 30. PRSA members in Oregon will receive their SurveyMonkey ballot by email no later than 12 p.m. on the day voting commences. Please consider participating in a virtual town hall meeting before casting your ballot.

ARTICLE I: GENERAL

Section 1.  Name.  The name of this organization is the Oregon Chapter (“Chapter”), a chapter of the Public Relations Society of America, Inc. (“Society” or “PRSA”).

Note from the SGC: If the three chapters in Oregon form a single chapter, the official name will be determined as part of the fall ballot to elect the 2017 board of directors.

Section 2.  Territory and Location.  The Chapter will operate and serve members within the territory approved by the Society, and its principal office will be located in a place determined by the Chapter’s board of directors.  The territorial limits approved by the Society for this Chapter are the state of Oregon, and Clark and Skamania counties in Washington.

Section 3.  Objectives.  In accordance with the purposes of the Society as set forth in the Society’s articles of incorporation and bylaws, the objectives of this Chapter shall be to serve a diverse community of professionals, empowering them to excel in effective, ethical and respectful communications on behalf of the organizations they represent and the constituencies they serve, and advance the careers of its members by providing:

  1. Lifelong learning and professional development.
  2. Vibrant, diverse and welcoming professional communities.
  3. Recognition of capabilities and accomplishments.
  4. Thought leadership, ethics and professional excellence.

Further, the Chapter, its board, officers and members shall support and adhere to the bylaws, purposes, code of ethics and all applicable policies and procedures established by the Society.

Section 4.  Restrictions.  All policies and activities of the Chapter shall be consistent with:

  1. Applicable federal, state and local antitrust, trade regulation or other requirements.
  2. Tax-exemption requirements imposed on the Society under Internal Revenue Code Section 501(c)(6), including the requirements that the Chapter shall not be organized for profit and that no part of its net earnings shall inure to the benefit of any private individual.

ARTICLE II: MEMBERSHIP

Section 1. Membership Eligibility.  Membership in the Chapter is limited to individuals who are members in good standing of the Society, who are in compliance with the Society’s bylaws, member code of ethics and applicable policies and procedures, and who have current paid membership dues to the Chapter.

Section 2. Admission to Membership. Admission to membership in the Society shall be governed by the pertinent provisions of the Society’s bylaws and subject to the eligibility requirements set forth above in Section 1.  

Section 3. Rights and Privileges of Membership.  Membership carries with it a definitive obligation to pay all applicable dues, fees and other charges (collectively referred to as “financial obligations”), as provided in these bylaws and as determined by the board from time to time. Any payments by a member to the Society do not mitigate such member’s financial obligations to the Chapter.

Section 4. Resignation or Termination of Membership.

  1. Membership is automatically terminated without action by the board for failure to pay applicable dues for more than four months, failure to meet the eligibility requirements for membership, or when the membership to the Society has been terminated for any reason, including non-payment of dues.  
  2. A member may resign by submitting a written resignation.
  3. Termination or resignation does not relieve a member from liability for any financial obligations accrued and unpaid as of the date of the termination or resignation.

Any member who for any reason ceases to be a member of the Society shall cease to be a member of the chapter. Any member dropped from the Society’s roll for nonpayment of dues shall be dropped immediately from the Chapter roll.

Section 5.  Dues.  The amount of Chapter dues shall be fixed annually by the board. Any member whose Chapter dues are unpaid for three months shall not be in good standing, and shall not be entitled to vote, hold office or enjoy other privileges of Chapter membership, provided those members have been duly notified.

Section 6.  Membership Meetings.

  1. There shall be an annual membership meeting each year held no later than Nov. 30 at such a time and place as may be designated by the board.
  2. In addition to the annual meeting, there shall be regular meetings at least four times each year at such times and places as may be designated by the board.
  3. Special meetings of the Chapter may be called by the president, the board or, on written request, by 25 percent of the Chapter members.
  4. Notice of the annual meeting shall be given to each member personally by mail, electronic mail or other mode of written transmittal at least 21 days prior to the meeting.  Notice of a regular meeting or special meeting shall be given to each member at least ten days in advance.
  5. Voting at any membership meeting may be done in person or by proxy, with each voting member having a single vote.  A majority of members voting in person or by proxy where a quorum is present carries an action.  Members may vote without a meeting in elections, or on any matter presented by the board where a quorum participates and the votes are submitted in writing by postal or other delivery, facsimile, electronic mail or any other electronic means.

Section 7. Continuance of Membership.  A member who shall leave the field of public relations, public relations teaching or public relations administration may continue membership in the Chapter, so long as he or she remains a member in good standing of the Society.

Section 8. Retirement Status.  Any Member of the Chapter who is eligible for retirement status may be recommended for such status by the Chapter’s Board of Directors in accordance with provisions of the Bylaws of the Society.

ARTICLE III: OFFICERS AND BOARD OF DIRECTORS

Section 1. Scope. The affairs of the Chapter are managed by its board of directors. It is the board’s duty to carry out the objectives and purposes of the Chapter, and to this end, it may exercise all powers of the Chapter. The board is subject to the restrictions and obligations set forth in these bylaws, the Society’s bylaws, policies and procedures, and code of ethics.

Section 2. Board Composition.  The governing body of the Chapter shall be a Board of Directors consisting of the president, president-elect, PRSA Leadership Assembly delegate(s), secretary, treasurer and directors-at-large. The immediate past president shall be an ex-officio member of the board.  Directors and officers shall be members in good standing with the Chapter and the Society.  Directors and officers, except for the president and immediate past president, shall be elected by the Chapter membership at its annual meeting for a term of one year, beginning Jan. 1 and ending when their successors are elected and installed.  The board shall set forth the nomination and election procedures and make such procedures available to the membership.

Note from the SGC: The officer role of vice president, which has been part of the Portland Metro Chapter for a number of years is not standard in the Society. The new Chapter would align with national best practices and the composition of the Greater Oregon and Oregon Capital chapters by eliminating this additional board member type.

In addition, to empower each nominating committee to present a slate that reflects the needs of the strategic plan and the membership, the Bylaws will no longer dictate the minimum or maximum number of board members required.

Finally, after much discussion, it was determined that a geographic requirement may be difficult to satisfy; therefore, the Policies and Procedures will include such provisions while the Bylaws will not.

Section 3. Eligibility.

  1. To be eligible as a director-at-large, an individual must be a member of the Chapter in good standing and have at least one of the following: (1) experience in a leadership role within the Chapter or Society, including but not limited to, service as a member of a Chapter, District or Section board of directors, chair of a national or local committee or task force, or service as an Assembly delegate; or (2) experience as a public relations professional for five or more years, with increasing levels of responsibility.
  2. To be eligible as an officer, an individual must be a member of the Chapter in good standing and must have served on the Chapter’s board. A person currently serving as a director-at-large may seek to be elected for an officer position.
  3. To be eligible as a President, President-elect or Leadership Assembly Delegate, the individual must meet the eligibility criteria required of an officer and must be an Accredited Member. The right to hold other positions on the Chapter Board of Directors shall be limited to individuals determined by the Nominating Committee and/or the President to be members of PRSA.

Note from the SGC: “Accredited Member” is a synonym for APR.

Section 4.  Chapter Officers.  The officers of the Chapter shall be a president, president-elect, a secretary and a treasurer, all of whom shall be elected by the Chapter membership at its Annual Meeting for a term of one year beginning January 1 and until their successors are elected and installed. No officer having held an office for two consecutive terms shall be eligible to succeed himself/herself in that same office.

Section 5. President.  The President or his/her designee shall preside at all meetings of the Chapter and of the board. He/she shall appoint all committees with the approval of the board and shall be an ex-officio member of all committees, except the nominating committee, unless otherwise provided by the board.  The president shall perform all of the duties incident to the office of president.  The president shall immediately succeed to the position of past president upon expiration of the president’s term of office.  The president or his/her designee shall serve as a PRSA Leadership Assembly delegate.

The President shall be the primary supervisor of paid Chapter manager(s) and support staff. The President also is granted financial-transaction signature authority for the Chapter in the event the Treasurer is unavailable.

Section 6. President-Elect.  The president-elect shall assist the president, perform all duties incident to the office of president-elect, and, in the absence or disability of the president, shall exercise the powers and perform the duties of the president. The president-elect shall immediately succeed to the office of president upon expiration of the president’s term of office, and in the event of the death, resignation, removal or incapacity of the president.  The president-elect or his/her designee shall serve as a PRSA Leadership Assembly delegate.

Section 7. Secretary.  The secretary shall keep records of all meetings of the Chapter and of the board, send copies of such minutes to PRSA Headquarters and to the district chair, issue notices of all meetings, maintain or cause to be maintained the roll of membership and perform all other duties customarily pertaining to the office of secretary.  The secretary shall be responsible for maintaining Chapter bylaws.

Section 8. Treasurer.  The treasurer shall be granted signature authority for Chapter financial transactions.  In the event that both the treasurer and president are unavailable, the treasurer may delegate temporary signature authority for a specific transaction to another board member, in consultation with the president.  He/she shall receive and deposit all Chapter funds in the name of the Chapter, in a bank or trust company selected and approved by the board. He/she shall issue receipts and make authorized disbursements of funds after proper approval by the president or board. He/she shall prepare the Chapter’s budget, make regular financial reports to the board, render an annual financial statement to Chapter membership and perform all other duties incident to the office of treasurer.

Section 9. Leadership Assembly Delegates. The Leadership Assembly Delegate(s) shall serve as the Chapter’s representative(s) at the meetings of the international PRSA Leadership Assembly, held annually, and as liaison(s) between the Society and the Chapter. The number of delegates is determined by the PRSA national office, based upon membership count. Each delegate shall be among the slate of officers and board members elected annually, and composition may include the chapter’s President, past president(s) and/or additional delegates as elected by the membership. The chapter’s delegate(s) shall serve a one-year term beginning Jan. 1, and may succeed himself/herself for two additional terms, if elected. To be eligible to serve as a PRSA Leadership Assembly delegate, a member must be Accredited in Public Relations.

Section 10. Directors-at-Large.  The term of office for Directors-at-Large shall be for one year.  No at-large member having held a position for three consecutive terms shall be eligible to succeed himself/herself in that same position.

Section 11. Vacancies.  In the event of death, resignation, removal or expulsion of any officer or director, other than the president who shall be succeeded by the president-elect, the board shall elect a successor who shall take office immediately and serve the balance of the unexpired term, or until the next annual election.

Section 12. Removal or Resignation.  Any director who misses more than three consecutive board meetings without an excuse acceptable to the president may be given written notice of dismissal by the Chapter president and may be replaced in accordance with Section 11 above.

Any officer may be removed by: (1) two-thirds of the members voting where a quorum is present, or (2) three-quarters of the full board, excluding the officer proposed to be removed.  Any officer proposed to be removed shall be provided with advance written notice, including the reason for the proposed removal, and must have an opportunity to respond to the proposed removal in writing or in person.  Any director or officer may resign at any time by providing a minimum of 30 days of written notice to the board.

Any removal or resignation of a person as an officer automatically results in that person’s removal or resignation from the board.

  1. Censure or suspension for violation of the Code of Professional Standards of the Society or of the Bylaws of the Portland Metro Chapter. Members of the Chapter Board of Directors who are removed shall be replaced in accordance with Section 11 above
  2. Failure to renew or cancellation of Chapter or Society membership, or
  3. Failure to carry out the responsibilities of the office.

Section 13. Board Meetings.  There shall be at least quarterly meetings of the board at such times and places as it may determine.  It shall meet at the call of the President or upon call of any three directors. Notice of each meeting of the board shall be given personally by mail, electronic mail or other mode of written transmittal to each director at least seven days prior to the meeting. Proxy voting is prohibited at board meetings.  The requirement for advanced meeting notice may be waived by unanimous consent of the Board.

Section 14. Quorum for Board Meetings.  A majority, defined as the smallest whole number greater than half of the number of board members, shall constitute a quorum for all meetings of the board. Positions vacant due to resignation, removal or leave of absence shall not be counted when calculating the majority required for a quorum.

Section 15. Leave of Absence.  The board may approve a request from any director in office for a temporary leave of absence not to exceed 120 days. A vote of the board shall be required to reinstate the member when the leave of absence has ended. A vacancy occurs when an officer or director is not reinstated.

Section 16. Compensation and Reimbursement.  No director or elected officer of the Chapter shall be entitled to any salary or other compensation, but may be reimbursed for expenses reasonably incurred in connection with the performance of their duties.

ARTICLE IV: NOMINATIONS AND ELECTIONS

Section 1. Nominating Committee.  There shall be a Nominating Committee of no less than five (or Accredited) Chapter members, at least one of whom shall live or work outside the Portland-Vancouver-Hillsboro Metropolitan Statistical Area. Members shall include the Immediate Past President, President, President-elect and at least two other Full Members appointed by the Nominating Committee chair. The President-elect shall chair the Nominating Committee. The chair shall maintain, or cause to be maintained, meeting records.

Note from the SGC: The Portland-Vancouver-Hillsboro Metropolitan Statistical Area is the official term used to describe the Portland Metro region. It includes ClackamasColumbia, MultnomahWashington, and Yamhill Counties in Oregon, and Clark and Skamania Counties in Washington.

Section 2. Nominations.  The Nominating Committee shall nominate a slate of candidates for all offices and expiring directorships, and shall ensure that each candidate has been contacted and agrees to serve if elected. Additional nominations, if any, shall be accepted from members at the Annual Meeting, provided the nominees have been contacted and agree to serve if elected.

Section 3. Notice to Membership.  At least 14 days before the Annual Meeting of the Chapter, the Nominating Committee chair shall communicate to all Chapter members the list of candidates prepared by the Nominating Committee.

Section 4. Elections.  Election of a slate of candidates shall be by simple majority vote of the Chapter members in attendance at the Annual Meeting.

ARTICLE V: COMMITTEES

Section 1.  Appointment and Dissolution of Committees. The board may appoint and dissolve committees to carry on the affairs of the Chapter as the board deems necessary or advisable. The board shall determine the duties of any such group, as well as its size and tenure. All committees established under this section shall be subject to the authority of the board.

Section 2. Committee Reports.  The chair of each committee shall report its significant activities regularly to the board.  Significant committee activities shall be subject to approval by the board.

Section 3. Standing Committees. In addition to the Nominating Committee, there shall be standing committees as determined necessary by the board.

Section 4. Special Committees.  Special committees may be established and appointed by the President.

ARTICLE VI: AMENDMENTS

These bylaws may be amended by a two-thirds vote of the members present at any meeting in which a quorum is present, provided such proposed amendments have been approved by the Chapter’s board, and at least 30 calendar days’ notice has been given to all members of any proposed amendments. Amendments adopted in accordance with this provision will become effective only after approval by the Society’s board. The effective date for approved amendments will be determined by the Chapter’s board; however, approved amendments will go into effect no later than the start of the next fiscal year. Chapter members shall be informed of amendment approval or rejection as soon as possible.

ARTICLE VII –POLICIES

The Chapter shall maintain and publish a manual of policies and procedures that will contain, at a minimum, sections on the following areas.  

  1. Charter. The Chapter, its officers, directors, and agents must conform with and maintain its charter and all Chapter affiliation requirements imposed by the Society.
  2. Books and Records. The Chapter must keep books and records of its financial accounts, meeting minutes, and membership list with names and addresses. The Chapter will make its books and records available to the Society at any time.  
  3. Annual Report to the Society. The Chapter will submit an annual report to the Society each year, as well as any other document or report required by the Society.  
  4. Conflict-of-Interest Policy. The board will adopt a conflict-of-interest policy and annual disclosure process that applies to all officers and directors of the Chapter.
  5. Assets of Chapter and Dissolution. No member of the Chapter has any interest in, or right or title to the Chapter’s assets. Should the Chapter liquidate, dissolve or terminate in any way, all assets remaining after paying the Chapter’s debts and obligations shall be transferred to the Society or, in the event that the Society ceases to exist, to such organizations organized and operated exclusively for charitable, educational, religious or scientific purposes and exempt under Section 501(c)(6) of the Internal Revenue Code of 1986 (or the corresponding provisions of any future United States Internal Revenue law), as the Chapter board shall determine. In no event may any assets inure to the benefit of or be distributed to any member, director, officer, or employee of the Chapter.
  6. Nondiscrimination. In all deliberations and procedures, the Chapter will subscribe to a policy of nondiscrimination on the basis of race, creed, religion, disability, sex, age, color, national origin or sexual or affectional preference.
  7. Fiscal Year. The fiscal year of the Chapter will be the calendar year.
  8. Remote Communications. To the extent permitted by law, any person participating in a meeting of the membership, board, or committee of the Chapter may participate by means of conference telephone or by any means of communication by which all persons participating in the meeting are able to hear one another and otherwise fully participate in the meeting. Such participation constitutes presence in person at the meeting.
  9. Indemnity. Any person made, or threatened to be made, a party to any action or proceeding, whether civil or criminal, by reason of the fact that the person, his or her testator or intestate, is or was a director or officer of the Chapter or serves or served any other entity or organization in any capacity at the request of the Chapter shall be indemnified by the Chapter, and the Chapter may advance related expenses, to the fullest extent authorized or permitted by law.
  10. Limitation of Liability. The personal liability of the officers and directors of the Chapter is hereby eliminated, to the fullest extent permitted by law.

The Chapter’s board shall set and revise policies, as needed.

*  *  *  *  *

Call for nominations for 2017 board is now open

The Nominating Committee has officially convened to consider potential candidates for chapter board and leadership positions for 2017.

Serving on the chapter board offers a lot of potential value to members:

  • Gain tangible examples of new work skills you may not get in your day job and help grow your career
  • Make valuable contacts and grow your network in an impactful way
  • Give back to your community and enjoy the satisfaction of making a positive difference

The chapter is currently considering candidates for all roles – from membership and professional development to communications to special events planning.

Colby-Reade-4124662-220If you are interested in getting involved, please reach out to Colby Reade, APR at president-elect (at) prsapdx (dot) org. He’d love to chat with you about your specific career goals and how board service can support you.