Transition Steering Committee Report: March

Author: Julie Williams, APR, MA

Planning Hones in on 2017 Priorities

We have a unique opportunity to start fresh with PRSA Oregon in 2017and embrace changes that better reflect today’s career opportunities and challenges. Plus, there’s a unique challenge: maintain the former chapters’ legacy of extensive member services but expanded to 300 people as a new statewide chapter meanwhile forming the foundation of a new PRSA Oregon as we learn how the chapter best serves a region, not solely the city of Portland. Pretty daunting, huh?

With so much ahead of us, it’s now looking like some non-critical transition activities will shift to 2018 implementation.

The post-merger work is well under way at a rapid pace. I spoke to the president of a professional services firm specializing in association management recently and he said, “Pretty amazing that you’ve gotten this far [on your merger and startup process] on an all volunteer basis, so don’t forget to pat yourselves on the back!

Here is just a sample of what we’ve gotten done in Q1 and discussed in our March committee meeting:

  • Launch of the listening tour to collect feedback with a first session held in Portland, thanks to my co-chair Siobhan Taylor, our outreach team and lots of event volunteer support.
  • Completion of a social media plan by Allen Hall PR, which will be part of an overarching transition communications plan that is in development, along with rebranding efforts that are in the works, thanks to Communications Director Beverly Brooks and the communications team.
  • Outline for an interim Policies & Procedures manual, creating standard operating procedures for handling money, event registration refunds, job descriptions and onboarding volunteers and more, thanks to Secretary Tracey Lam and Service Director Taylor Long.
  • New bank accounts, chart of accounts and budget process, along with compilation work for submitting 990 tax forms on behalf of Greater Oregon, Oregon Capital and Portland Metro Chapters, thanks to Treasurer Dave Thompson, our bookkeeper and volunteer counsel.

Fine-Tuning Focus

To ensure transition efforts stay on track relative to this year’s guiding principles and focal points, along with a cost effective transition budget, we took a step back to reflect upon the big picture and asked ourselves a lot of questions.  Among them:

  • What is absolutely essential to accomplish this year?
  • What activities create the best member experience?
  • What are we really good at as a chapter, and, in turn, must remain committed to doing? For example, Meet the Media events, for example, differentiate us and the annual Communicators Conference has been going strong for 20 years.
  • And, finally, what is achievable this year? (After all, it’s already April!)

To get the conversation going, I posted sticky notes on the wall representing nearly 100 commitments (various tasks, programs, events etc.) already in the works within the chapter as a whole, including transition projects we aspired to tackle. Next, the four transition committee members present voted on what was essential for members, for operations and what’s really expensive. That way we could determine what requires too many resources to be feasible this year.

Quick to Reach Consensus

Each item was evaluated by the team using agreed upon criteria, including whether the project supports professional development and fills members’ needs. The committee quickly reached consensus on priority items including holding Meet the Media events throughout the state, development of the new chapter website and providing frequent communication to members through the newsletter and tour outreach.

As you can imagine, it was a lively (and long!) discussion and we ended up in a really strong place. I will be sharing the committee’s feedback with the board and other chapter leaders, so that it can be incorporated into broader planning and the budget process 2017 and 2018.
I’m so grateful for all the doers involved in PRSA Oregon and the transition committee! There are so many people who are “leaning in” this year – saying yes to new, unexpected responsibilities. Of course, these are also opportunities for their own growth, credibility and fulfillment.

With clear priorities and sound planning, we are well on our way to setting up PRSA Oregon with a strong foundation and legacy of operational best practices!

Yours in Service,
Julie

Julie Williams, APR, MA
2018 PRSA Oregon President-Elect
Transition Steering Committee Chair
Outreach Task Force Co-Chair

We’re All Ears: PRSA Statewide Listening Tour Visits Portland

Author: Elisa Williams

Portland members participated in an energetic brainstorming session on March 14 to explore how PRSA Oregon should evolve now that it’s a statewide chapter.

The conversation, moderated by Outreach Committee Co-Chairs Julie Williams, APR, and Siobhan Taylor, focused on two big-picture questions: How are we better as a statewide organization?  What can be done to overcome geographic distance between members?

Collecting input on these and other questions is the goal of the PRSA Oregon Transition Steering Committee’s listening tour that will include discussions in Eugene and Salem in April. By opening up a statewide dialogue to share ideas and vet concerns, leadership will be better equipped to ensure the newly formed chapter is off to a strong start.

Three themes emerged from the Portland discussion:

  • More Access, Knowledge: A statewide chapter provides huge potential for members to be enriched by a more diverse professional network that also includes a presence on college campuses. As one participant put it, members throughout the state are likely dealing with different types of clients and issues that provide learning opportunities.   
  • Active Network: To fully reap the benefits of a statewide professional network, PRSA Oregon will need to create a mix of quality touch points for members to share ideas virtually as well as face-to-face. This discussion, in particular, generated a lot of energy. Participants said they want social events as well as problem-solving opportunities through online forums. There was widespread support for exploring how a pilot of PRSA Oregon leadership’s collaboration on Slack might be expanded to enable members to communicate.
  • Representative Leadership: Finally, there was consensus that members from all parts of Oregon and Southwest Washington, as well as all phases of career development, must continue to be represented in the chapter’s leadership. Ensuring diversity in decision-making has been a priority of the PRSA Oregon board, led by 2017 Chapter President Colby Reade. Reade also chaired the 2016 Nominating Committee which selected leaders to oversee the merger planning and execution.

While they won’t be attending future feedback sessions in person, Portland-area members who participated in the discussion were keen on hearing what others from around the state have to say. By learning from each other about new ways to work, we can “set new standards,” and “advance the profession,” one participant said.  To that end, PRSA Oregon can develop solutions that could be useful for chapters throughout the North Pacific District (spanning from southern California to Alaska) as well as throughout the country.

To learn about future listening tour discussions, look for posts on the PRSA Oregon blog. You may also share your feedback by contacting listening@prsaoregon.org.

Words from PRSA Member – Kate Virden

Author: Kate Virden

I recently moved back to Oregon after pursuing a Master’s in Public Relations and Corporate Communications at Georgetown University in Washington, D.C. It was an incredible program and experience, but I was more than ready to be reunited with the Pacific Northwest and friendly people again. The friendliest people I have ever met are part of PRSA Oregon.

In graduate school, PRSA membership was a revered aspect that led to job opportunities and professional growth. I knew I wanted to be a member of the national and local chapter as soon as I had the chance.

My chance came when I started working at University of Western States, an integrated health care university in NE Portland as the Content Strategist. The university paid for both memberships just one day before my 24th birthday, which was a better present than I had dreamed of and a great way to kick off my new job.

Since becoming a member, I have had the opportunity to hone my social media skills by running the PRSA accounts at the Spotlight Awards last year. I was asked to be the Volunteer Coordinator for this year to help recruit new volunteers and get them just as excited about PRSA-Oregon as I am. This group of individuals are some of the nicest and hard-working individuals I have ever met with a strong dedication to service.

As a new professional in Portland, this is a group you do not want to miss out on. Hope to meet you soon!

Kate Virden

Becoming PRSA Oregon Listening Tour Visits Members

As we become PRSA Oregon this year, merging membership from around the state with the majority from Portland, Salem and Eugene chapter hubs, we want to understand your pressing needs and concerns and get to know more of our members.

All spring, we’ve been coming to you! Membership Director Siobhan Taylor and President-Elect Julie Williams, APR, MA, hosted the evening and morning visits and engaging all in a lively discussion.

Our goal: Give members at every stage of their career a chance to speak up about how a statewide chapter can best serve us all.

We visited the former chapter hubs in March/April to hear your thoughts and will be returning in June to share what we learned and our suggested plans for moving forward together as the founding members of PRSA Oregon.

In Eugene and Salem, we hosted a second session the next morning to make sure members with evening commitments aren’t left out. Those events are part of series of stops planned for collecting input and sharing feedback that include:

  • Portland: 3/14, 5:30-7:00 p.m. at Rogue Ales & Brewery
  • Eugene: 4/4, 5:30-7 p.m. @ Falling Sky Pizzeria & Public House in University of Oregon student union
  • Eugene: 4/5, 7:30-9 a.m. at Starbucks in University of Oregon student union
  • Salem: 4/18, 5:30-7 p.m. at Willamette University
  • Portland: 6/20, 7:30-9:00 a.m. at Elephant’s Deli on Corbett
  • Salem: 8/12, 11:00 a.m. – 1:00 p.m. at Willamette University
  • Eugene: 9/16, 10:00-12:30 p.m. at Valley River Inn

We understand that not all of our members live conveniently close to our stops in Portland, Eugene and Salem. A lot of you live in or near Vancouver, Tualatin, Tigard, Beaverton or Hillsboro, to name a few.

If you’d like us to consider a stop in your community this spring, please contact listening@prsaoregon.org to see if we can arrange one!

This event series is free for members and refreshments will be provided. Stay tuned on Twitter and Instagram (@PRSAOregon), Facebook and LinkedIn to learn more specifics about tour stops and about how to register.

APR: Prepare for Luck

Author: Erin Merz, M.A. APR

“I believe luck is preparation meeting opportunity. If you hadn’t been
prepared when the opportunity came along, you wouldn’t have been ‘lucky.’”
— Oprah Winfrey

My journey to “lucky” began in 2011 when I managed public relations for Mystic Aquarium in Mystic, Conn. I was responsible for media relations, web content, social media and member publications for the state’s largest cultural institution. While my work was a critical part of the aquarium’s overall communication strategy, the position was heavily tactical. Earning my APR allowed me to gain more advanced knowledge, skills and abilities that weren’t constant during my nine-to-five.

Fast forward to 2013. Changes in my personal life spurred a solo cross-country move to Portland. I didn’t have a job lined up and only knew a few people in Oregon. But my work experience and APR designation gave me the confidence I needed during a big — and somewhat risky — life change.

I immediately joined and started volunteering with PRSA Portland (now PRSA Oregon). I quickly formed a network of PR professionals and an informational interview led to a mid-level agency job.

Then in January 2015, I landed my current role managing communications for Portland State Campus Rec. It was exactly what I’d hoped for when I ventured west — a position that combined my personal passion for health and wellness with my career aspirations. It was my shift from tactician to strategist.

How did APR help? Oprah Winfrey said it best. My degrees, decade of work experience and APR fully prepared me for my new opportunity managing a team and serving as the trusted adviser to departmental leadership. And maintaining my APR will ensure that I’m still prepared when luck strikes next.

Erin Merz

 

Erin Merz, M.A., APR, manages communications for Portland State University Campus Rec. She’s been a member and volunteer of PRSA Portland since 2013 and served as COO on the 2016 board. Find her online at erinmerz.com and on Instagram and Twitter @erinmerz.

Update: the future of PRSA in Oregon

The polls are closed, and the results are in! Check out the announcement to members: http://eepurl.com/ceQTun.

Join us for one of our virtual town hall meetings…

…by phone.

Just call (800) 406-9547 and enter conference ID 417149 for any of the dates and times below.

  • 11:30 a.m. to 12 p.m. Wednesday, August 24
  • 5 to 5:30 p.m. Wednesday, August 31
  • 12 to 12:30 p.m. Friday, September 16
  • 4 to 4:30 p.m. Thursday, September 22
  • 7:30 to 8 a.m. Wednesday, September 28

…by Slack.

Just join the PRSA Oregon Slack team and post your question to the #townhall channel. One of our committee members will answer your inquiry.

Don’t use Slack? Here’s your chance for self-guided professional development!

Having trouble joining the Slack team? Slack is an invitation-only tool, and so we need to authorize your email domain to get you registered. Please email treasurer (at) prsapdx (dot) org with the email address you’d like to use, and we’ll get you the proper clearance. It’s like a decoder ring — but better!

…by email.

Please reach out with your questions to the committee chair at treasurer (at) prsapdx (dot) org. We’ll get back to you within three business days.

OCPRSA Represented at National Conference

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